For South African practices

A practice signature with the right details in view

Start with a layout for a medical, dental or allied health practice. Add the practitioner and practice details that apply, then edit every field before using it.

See the four layoutsCompare plans

Paid plans start at R149/month for up to 5 users.

Email signature preview

Single GP practice

Sample data

Dr Naledi Sample

General practitioner

Sample Rosebank Family Practice

Practitioner reg. no. SAMPLE 0000000

Practice code SAMPLE 0000000

12 Example Lane, Rosebank, Johannesburg, 2196

+27 10 000 0000 · Weekdays, 08:00 to 17:00

sample-practice.example

Illustrative sample only. Replace these details before use.

A practical checklist

Before you send a practice email

Four quick checks. Requirements vary by council and practice.

01

Identify the practitioner

HPCSA Rule 4 lists the practitioner’s name, profession, category, speciality, abbreviated qualifications, registration number, contact details, consultation hours, practice code and any applicable dispensing licence.

02

Keep claims measured

Keep claims factual. AHPCSA rules prohibit patient testimonials in print and electronic media. The HPCSA “best” example addresses canvassing, not every patient review.

03

Separate practice details

Keep the practice code separate from the practitioner’s registration number. Add it only if issued, and include company details where required.

04

Protect patient information

POPIA addresses notice when data is collected and reasonable safeguards. Use the practice’s approved secure channel; a disclaimer does not secure an email.

Check current HPCSA board or AHPCSA council rules. HPCSA stationery guidance names the “practice code number” but does not prescribe typography or a footer layout. These templates are not a compliance certification.

Four editable starting points

Choose the layout closest to your team

The selected plan sets the team user limit. It does not change which practice layout you can use.

A healthcare practitioner reviewing information at a computer in a clinic

Layout 01

Single GP practice

A clear individual practitioner layout with room for practice and registration details.

Practitioner credentials, separate council and practice numbers, contact details and consultation hours. Company and confidentiality fields are optional.

Use this layout
A smiling dental practitioner seated in a bright dental surgery

Layout 02

Dental studio

A compact dental practice layout for a dentist and their practice contact details.

Dentist credentials, practice code, clinic contact details and optional dispensing licence. Company and confidentiality fields are optional.

Use this layout
A doctor discussing a case with colleagues gathered around a tablet

Layout 03

Multi-practitioner clinic

A shared clinic layout that can be completed separately for each practitioner.

Complete each practitioner’s credentials separately, with shared clinic and company details. Company and confidentiality fields are optional.

Use this layout
An allied health practitioner standing beside a treatment table in a therapy room

Layout 04

Allied health practice

A flexible starting point for practices with different regulated professions.

Choose the applicable council, then add the practitioner’s category and registration details. Company and confidentiality fields are optional.

Use this layout

Plans for your team

Choose by user count

Keep the same starting layout as your practice grows. Monthly Paystack billing applies to all three plans.

Starter R149/month for up to 5 users. Team R299/month for up to 15. Business R999/month for up to 50. You can cancel anytime.

Sources and limits

Use this as a starting point

We checked public guidance on 14 October 2026. The templates are not a compliance certification and cannot decide which rules apply to an individual practice.

Not legal advice.

Public source material

SADA’s public HPCSA guidance library links to professional rules and policies for oral health practitioners. It did not provide a separate email signature format in the material reviewed.